How to set the default paragraph format in Microsoft Word

In Microsoft Word you can adjust paragraph settings like space between lines, space between paragraphs, alignment, indentation, tabs, etc and save those as default. By saving default you can save the time taken to adjust paragraph settings each time getting new Document.

To do this, first you have to open the Paragraph Formatting dialog box. This can be open using the small arrow button at the bottom right corner of the Paragraph area of the Home tab. (See the picture given below)

You will see the following dialog box appearing.

In this dialog box you can adjust alignment of the paragraph. There are four type of alignments. Left, Right, Center and Justify. Left align means align the lines of a selected paragraph to the left margin of the document. The left margin of lines are not aligned and they may differ from length and ends of the lines are differ. Right align is the opposite of the left align and all the lines of the paragraph are aligned to right margin of the document. Center alignment is different from both of the above and all the lines of the paragraph are aligned to the center of the document width. If you align a paragraph in Justify mode it aligns both left and right margins.

Indentation means the left and right limitations of the paragraph. If you indent 1 inch in left the paragraph begins 1 inch right of the left margin. You can indent only the first line of the paragraph by using the First Line Indent of the Special combo box of the Indentation section. If you give the first line indent 1 inch this begins the first line by 1 inch right of the left margin of the paragraph. Hanging indent is the indentation of all the lines except the first line. If you give hanging indent 1 inch this make the paragraph first line at the begin of the paragraph left margin and all other lines begin 1 inch right of the left margin of the paragraph.

In the Spacing section you can adjust the line spaces and the paragraph spaces. Before is the space before the paragraph and After is the space after the end of the paragraph. Line spacing means the space between two adjacent lines of the same paragraph.

To set all the above changes as defaults press the Default button at the bottom line of the dialog box. Then press Yes. This will save your settings for the paragraph to the default settings of Word.

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